Legal Executive Assistant

Job Description:

Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time non-exempt Legal Executive Assistant to join our team in New York. With over 400 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment.

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We are seeking an experienced and professional Legal Executive Assistant to provide high-level support to practice group leaders and other litigation partners. Under the supervision of the Senior Manager of Legal Support Services, the Legal Executive Assistant performs a wide range of executive level litigation and administrative tasks. This role requires professional communication skills, exceptional task execution skills, a command of complex calendar and workflow management, and the ability to operate with precision in a fast-paced, client-focused environment.

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Key Responsibilities

• Maintains full ownership of administrative workflows, tracking task execution and deliverables across legal, billing, and client service functions.
• Collaborates with the marketing team and supports new business development initiatives by assisting with the preparation materials, coordinating client presentations, tracking prospective client outreach, and maintaining business development data.
• Manages attorney calendars, schedules internal and external meetings ensuring schedule integrity, coordinates complex travel arrangements, including itineraries, accommodations, conflict resolution, and expense reconciliation.
• Prepares materials and agendas for meetings, takes and distributes meeting minutes, and follows up on action items.
• Drives communication across departments including billing, business development, and management to ensure timely execution of responsibilities.
• Produces, formats, and finalizes legal documents with a high degree of accuracy and professionalism.
• Utilizes advanced task management tools, including AI-integrated systems, to optimize workflow, maintain visibility across pending actions, and ensure accountability.
• Maintains professional standards in all interactions, exercising sound judgment and discretion with confidential information.

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Knowledge, Skills, and Abilities

• Proficiency in drafting legal documents and managing multiple priorities under deadlines.
• Strong editing and proofreading skills with attention to detail.
• Professional interpersonal communication skills; able to work with individuals at all levels.
• Ability to handle sensitive matters with discretion and sound judgment.
• Comfortable with technology tools, calendar management systems, and billing platforms.
• Willingness to support new attorney onboarding and provide practice area training.

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Education and Experience Qualifications

• High school diploma or equivalent required; Paralegal Certificate, Bachelor’s degree, or business school course work is preferred.
• Minimum of 10 years of legal administrative experience required. Those with less experience are still encouraged to apply and could be considered for a Legal Administrative Assistant role.
• Experience in a leadership or executive administrative capacity is strongly preferred.

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Compensation

For applicants that meet the experience requirements for the role and are physically based in New York City, NY, the expected salary range is $115,000 - $140,000 annually upon commencement of employment. Starting salary will be determined on an individualized basis with consideration to prior experience and additional qualifications. This is in addition to a comprehensive benefit package offered by the Firm.

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Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance & ADD policies
• Short & Long Term Disability Insurance
• Paid Parental Leave
• 401(k) Profit Sharing plans
• Parking/Transportation Stipend
• Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement)
• Paid Holidays
• Paid Vacation Time
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Tuition Reimbursement
• College Savings Plan Deductions (529 Plans)
• Long Term Care