Legal Executive Assistant (Global Law Firm)

Job Description

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Position: Legal Executive Assistant (Global Law Firm)

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Location: New York, NY (Hybrid WFH)

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Company: Globally Recognized AM 100 Law Firm

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Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

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Summary:

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A New York based Law Firm is actively seeking a Legal Executive Assistant. This position will be responsible for providing concierge-style, high-level assistance to attorneys, which includes handling administrative tasks, extensive travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.

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This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!

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Responsibilities for Legal Executive Assistant:

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• Develop project strategies to ensure efficient completion of tasks
• Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
• Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
• Coordinate with other Firm offices, both domestic and international
• Assist with Department initiatives and special projects
• Assist with preparing materials for presentations and conferences
• Enter attorneys' time records and submit attorneys' expense reports
• Assist with calendaring and scheduling requests
• Organize and facilitate conference and video calls
• Prepare engagement letters and new matter memos for new clients and matters
• Assist with new-business conflicts process
• Assist in promoting business development, entering business activities and coordinating with Marketing department

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Requirements for Legal Executive Assistant:

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• Bachelor's Degree required
• 2+ years of related experience in a law or professional services firm
• Proficiency in Portuguese is a plus
• Proficiency with Microsoft Excel, Word, and PowerPoint
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to work independently
• Ability to handle sensitive matters and maintain confidentiality