Legal Operations Project Manager

Job Description

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This job requisition is not eligible for employment-based immigration sponsorship by Omnissa

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We are Omnissa!

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Omnissa is the first AI-driven digital work platform, built to support flexible, secure, work-from anywhere experiences. We integrate industry-leading solutions—including Unified Endpoint Management, Virtual Apps and Desktops, Digital Employee Experience, and Security & Compliance—into a seamless, autonomous workspace that adapts to how people work. Our platform boosts employee engagement while optimizing IT operations, security, and cost. Guided by our Core Values—Act in Alignment, Build Trust, Foster Inclusiveness, Drive Efficiency, and Maximize Customer Value—we’re growing rapidly and committed to delivering meaningful impact. If you're passionate about shaping the future of work, we’d love to hear from you.

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What is the opportunity?:

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As Legal Operations Project Manager, you will be a stellar, highly-motivated self-starter excited to support and grow with our fast-paced Legal Team here at Omnissa. The Omnissa Legal Team is a very close-knit group of colleagues who each wear different-colored hats and work well both independently and collaboratively as a group. In addition to working closely with other members of the Omnissa Legal Team, this role will partner cross-functionally with stakeholders across the Omnissa business to ensure projects are running smoothly. And you will bridge people, processes, and technology together to ensure operational efficiency across the department, all while maintaining focus on achieving strategic business goals that drive Omnissa’s collective success.

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This role reports to our Director of Global Legal Operations. The Omnissa Legal Team values curiosity, exploration, and continuous learning. As part of a growing, dynamic team, you will have opportunities to expand your expertise beyond your assigned focus areas and contribute to impactful projects. Our team environment promotes autonomy and collaboration, making it an ideal place for those eager to grow and make meaningful contributions.

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Primary Responsibilities Include

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• Organize the legal department’s day-to-day operational functions, including actively monitoring both internal and external legal e-mail distribution lists and aliases, and responding to inquiries promptly and/or routing them to the appropriate stakeholders.
• Support a high-volume Non-Disclosure Agreement (NDA) intake process.
• Manage the legal department vendors, invoicing, purchase orders and spend tracking, including vendor onboarding, completing required procurement questionnaires, vendor renewals and contract negotiations in collaboration with the Sourcing/Procurement and key legal stakeholders.
• Serve as a liaison for legal vendors and outside counsel, ensuring compliance with Omnissa’s billing guidelines and optimizing vendor relationships.
• Conduct detailed reviews of legal bills to validate charges and maintain cost discipline.
• Prepare Quarterly Business Review (QBR) slides and diligently track team goals and KPIs.
• Coordinate team meetings, presentations, and internal communications.
• Scale, innovate, identify efficiencies and suggest improvements to existing legal processes to improve process automation and promote efficiency.
• Develop detailed process documentation for various legal operational processes for education and to drive automation.
• Support and facilitate various ad hoc projects and initiatives across the Legal Department by gathering project requirements, providing updates, resolving issues, and ensuring deliverables are completed accurately and on time.

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What will you bring to Omnissa?

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• Bachelor’s degree from an accredited college or university
• 5+ years of experience in project management, legal operations, and/or working as an in-house paralegal
• Experience with legal invoicing and spend management, including supplier onboarding, following procurement processes, liaising with legal vendors and outside counsel, setting up new spend matters and opening purchase orders (preferred)
• Prior experience reviewing and negotiating NDAs (preferred)
• Proven ability to work collaboratively in a fast-paced environment while managing multiple priorities with attention to detail
• High level of integrity, professionalism, and discretion in handling confidential information

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Core Competencies

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• Creative and innovative problem solver, approaching complex legal challenges with innovative thinking and tailored strategies to address the unique needs of a high energy, accelerated paced global software technology company.
• Exceptional organizational skills and keen attention to detail, with the ability to manage competing priorities effectively and to balance short-term needs with long-term objectives.
• Strong ability to work as a team player and effectively collaborate with fellow legal colleagues and cross-functional business stakeholders.
• Excellent verbal and written communication skills.
• Strong project management skills with the ability to juggle multiple work streams, including both long and short-term projects in a very fast-paced environment.

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Bonus Points If You Have

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• Proficiency in Smartsheet and Microsoft Applications (Outlook, Excel, PowerPoint)
• Experience building and maintaining SharePoint sites
• Corporate governance experience
• Litigation support experience
• Experience implementing and using contract lifecycle management (CLM) solutions
• Background working for technology companies
• Experience using AI solutions to scale the legal function

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Location: United States

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Location Type: Hybrid or Remote (location dependent)

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Travel Expectations: 5%

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Minimum Education: Bachelor’s degree from an accredited college or university

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Omnissa is an Equal Employment Opportunity company and Prohibits Discrimination and Harassment of Any Kind:

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Omnissa is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Omnissa are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Omnissa will not tolerate discrimination or harassment based on any of these characteristics. Omnissa welcomes applicants of all ages. Omnissa will provide reasonable accommodations to applicants and employees who have protected disabilities consistent with local law.