Legal Operations Manager

Responsibilities

​

The Legal Operations Manager role reports directly to the Chief Legal Officer and is a high visibility position interacting directly with the CEO and other members of the Executive Leadership team. The role focuses on three key areas: a) primary point person for day-to-day legal department operations including executive support for the CLO and legal leadership team; b) vendor oversight, invoice review and budget setting and management for legal department; and c) key player in management of corporate governance of all public company/SEC requirements and Board of Directors materials and meetings. This is a fully remote position with quarterly travel as needed for legal team and Board of Director’s meetings. The position requires exceptional judgment, responsiveness, discretion, attention to detail, and demonstrated experience supporting public-company governance and SEC processes.

​

Key Responsibilities

​

Functional Category: Operational and Administrative Support to Legal Leadership (30%)

​

​

•  Manage complex calendars, schedule meetings, coordinate travel, and handle logistics for the CLO and legal leadership team. 
•  Prepare, proofread, and format legal documents, correspondence, presentations, and reports with a high-level of accuracy. 
•  Support contract management processes, including routing for review, coordinating signatures, and tracking status. 
•  Coordinate Onboarding/Offboarding of department staff. 
•  Send and track key agreements and maintain organized records of such executed agreements. 
•  Maintain the Legal/Governance corporate calendar and key deadlines 
•  Coordinate “From the Desk of CLO” communications 

​

​

Functional Category: Legal Budgeting to Support Department (30%)

​

​

•  Prepare Annual Budget in collaboration with CLO, Internal and External Counsel & Finance 
•  Manage the legal department budget, invoice processing, check requests and vendor management. 
•  Prepare and submit expense reports and reimbursements. 
•  Maintain relationships with all legal vendors. 
•  Code projects and route within the Oracle system. 
•  Monthly Spend Reconciliation. 
•  Maintain Budget Matrix Spreadsheet by Project. 
•  Analyze data to prepare real-time dashboard presentations. 

​

​

Functional Category: Board Governance Support (40%)

​

​

•  Assist the Corporate Secretary in planning, organizing, and executing Board and committee meetings. 
•  Coordinate planning and scheduling of annual meeting dates. 
•  Prepare and assemble Board books, agendas, resolutions, and briefing materials via Diligent. 
•  Coordinate distribution and ensure materials are posted accurately and on time. 
•  Attend Board meetings and assist with minutes and/or presentation of materials; track action items and follow-ups as needed. 
•  Maintain accurate and up‑to‑date corporate records (Board attendance, motions log, resolutions, Board signatures) 
•  Serve as the Diligent site administrator (new user requests, password resets, etc.) 
•  Support public company disclosure and governance calendars, including coordination and tracking of deliverables for proxy/annual meeting materials and periodic SEC reporting support items (e.g., 8-K, 10-Q, 10-K) in partnership with Legal, Finance, and external counsel. 
•  Maintain SEC- and governance-related templates, exhibits, supporting documents, and records; ensure materials are archived and retrievable in accordance with established retention practices. 
•  Support compliance with insider trading policies as directed, including distributing blackout notices and coordinating Section 16/insider reporting workflows (e.g., collecting transaction details and tracking filing confirmations). 
•  Create and administer D&O questionnaires and annual Board/self-evaluation processes via Diligent; compile outputs for review. 

​

​

Qualifications

​

​

•  Bachelor’s degree required 
•  Paralegal certificate or equivalent experience 
•  3+ years supporting company executive leadership and/or interacting with Board of Directors 
•  Public company experience assisting to fulfill SEC filing requirements (e.g., proxy, 8-K/10-Q/10-K, director/officer questionnaires, etc) 
•  Demonstrated experience preparing materials for Board of Directors meetings. 
•  Ability to operate effectively in a remote environment, including coordinating across time zones and managing competing priorities with minimal supervision. 
•  Strong understanding of legal terminology, corporate governance practices, and document management. 
•  Exceptional organizational skills with the ability to handle competing deadlines 
•  Sound judgment and discretion to handle sensitive/confidential information or material nonpublic information. 
•  Excellent written and verbal communication skills. 
•  High proficiency with Microsoft Office Suite and board management software (e.g., Diligent). 

​

​

Travel Requirements

​

​

•  Travel within the United States (CO, CA, NM, VA, FL, PA) four to six times per year in connection with legal team offsites and/or Board of Director’s meetings. 

​

​

InnovAge is an equal opportunity/affirmative action employer committed to an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other basis prohibited by law. We also consider qualified applicants with criminal histories consistent with applicable federal, state, and local law.

​

Benefits

​

InnovAge is dedicated to empowering seniors to live independently, allowing them to age in their own homes and communities safely. InnovAge offers an alternative to nursing homes through its Program of All-inclusive Care for the Elderly (PACE), which provides enrolled seniors with customized healthcare and social support at PACE Adult Day Health Centers. These centers are staffed by medical professionals who are committed to creating personalized care plans for each participant. At InnovAge, our team members are our greatest asset and have a significant impact on the lives of our participants every day. When you join InnovAge, you'll work alongside talented, respectful, and passionate colleagues within a patient-centered care model.

​

InnovAge is committed to equal opportunity and affirmative action, and we strive to create a diverse and inclusive workplace. We consider all qualified candidates for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, pregnancy, or any other protected status. Salaries are determined by various factors such as qualifications, experience, and location, and do not include potential bonuses or benefits. Our extensive benefits package includes medical/dental/vision insurance, short and long-term disability, life insurance and AD&D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company-paid holidays.

​

Applicants are considered until the position is filled.

​

 Posted Pay Range 

​

$120,000-$150,000

​

Additional Information

​

 Compensation Disclaimer 

​

The pay may vary depending on job related factors, such as work location, experience, knowledge, skills, education, certifications, training and internal equity. InnovAge offers a comprehensive benefits package, which includes medical, dental, vision, 401(k) plan with company match, short and long-term disability, life insurance, supplemental life insurance, ADD, flexible spending account, paid time off and company paid holidays.

​

 Attention Florida Applicants 

​

This position requires a background screening through the Florida Care Provider Background Screening Clearinghouse.

​

For more information, please visit the Clearinghouse Education and Awareness website: https://info.flclearinghouse.com

​

Agency Disclaimer

​

InnovAge will not accept unsolicited resumes from search firms for this employment opportunity. Regardless of past practices, all candidates/resumes submitted by search firms to InnovAge by any means without a valid written search agreement in place for that position will be deemed the property of InnovAge and no fee will be paid in the event such candidate is hired by InnovAge.