Legal & Compliance Coordinator

Job Description:

We are seeking a highly organized and detail-oriented Legal and Compliance Coordinator to join our fast-paced, high-volume auction house. This role supports our legal and business operations across corporate governance, regulatory compliance, and real estate auction transactions.

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This is a great opportunity for someone who enjoys structure, process, and cross-functional collaboration, and is looking to grow within a dynamic organization. We're looking for someone who is curious, solutions-oriented, and excited to take ownership of operational legal work that helps move the business forward.

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RESPONSIBILITIES:

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Corporate Governance

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• Assist in the preparation, review, and management of corporate documents including articles of incorporation, bylaws, board resolutions, and meeting minutes
• Maintain and update corporate records and databases
• Ensure compliance with state and federal corporate governance requirements
• Coordinate with internal departments to ensure timely and accurate filings
• Experience with drafting corporate documents including written resolutions and board minutes is required

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Regulatory Compliance

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• Monitor and ensure compliance with federal, state, and local regulations applicable to auction operations
• Conduct regular audits to ensure adherence to compliance standards and report findings to the General Counsel. 
• Assist in the development and implementation of compliance programs and training for staff
• Maintain up-to-date knowledge of relevant laws and regulations affecting the auction industry

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Real Estate Auctions

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• Assist in the preparation and review of documents related to real estate auction transactions, including contracts, deeds, title searches, and closing statements
• Coordinate with external parties such as buyers, sellers, real estate agents, and title companies to facilitate smooth transactions
• Conduct due diligence on properties, including zoning, environmental, and lien searches
• Prepare and manage closing documents and ensure timely and accurate execution of transactions

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Transaction Support

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• Assist in the drafting, review, and management of a variety of legal documents related to auction transactions
• Conduct legal research and provide summaries to attorneys on various legal issues
• Coordinate and manage the transaction calendar, ensuring all deadlines are met
• Assist in resolving any legal issues that may arise during auction transactions

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General Duties

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• Maintain confidentiality of all legal matters
• Provide administrative support to the legal team as needed
• Stay informed about industry trends and legal developments affecting the auction business
• Assist in special projects and perform other duties as assigned by the General Counsel

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Requirements

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Education and Experience

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• Bachelor's degree and Paralegal Certificate from an ABA-accredited program
• Minimum of 5-7 years of experience as a paralegal or legal coordinator, with specific experience in corporate law and real estate transactions
• Experience in an auction house or high-volume transactional environment is highly preferred

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Skills And Abilities

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• Strong understanding of corporate governance, compliance regulations, and real estate law
• Excellent organizational skills with a high level of attention to detail
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
• Proficient in legal research and writing
• Strong communication and interpersonal skills
• Proficiency in Google Workspace Suite and legal research tools

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Personal Attributes

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• High level of integrity and professionalism
• Ability to work independently and as part of a team
• Strong analytical and problem-solving skills
• Commitment to maintaining confidentiality and exercising discretion

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WORKING CONDITIONS:

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• Regular business hours with potential for occasional extended hours during peak transaction periods

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Benefits

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• Frequent interaction with the company principals
• The opportunity to implement new systems and processes 
• Open PTO plan
• Collaborative and energetic work environment with other motivated, career-driven professionals
• Competitive salary and company performance bonus program
• Medical, Dental and Vision insurance benefits
• Career development opportunities
• Ability to work remotely from anywhere in the world

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This job description is intended to provide a comprehensive overview of the responsibilities and qualifications for the Legal & Compliance Coordinator position. It is not an exhaustive list of duties, and the company reserves the right to modify the job description as necessary.