Legal Administrative Assistant

Job Description

We are seeking a highly organized and detail-oriented Legal Assistant to support our Corporate and Commercial Real Estate Transactional Department. 

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Responsibilities

• Support the department's executives by managing schedules, correspondence, and other administrative tasks.
• Manage billing and invoicing for client matters efficiently, including overseeing the accounts receivable collections process to ensure timely payments.
• Contribute to the firm's marketing initiatives, including preparing newsletters, brochures, and maintaining the firm's online presence.
• Facilitate the maintenance of client files, data rooms and the due diligence process.
• Coordinate logistics for closings, including document preparation and verification.
• Engage with clients and manage communications under the direction of attorneys.
• Provide comprehensive support in managing third-party documentation and negotiations.
• Handle client intake processes, including initial consultations, gathering client information, and maintaining client records to ensure a smooth onboarding experience.

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Minimum Qualifications

• 5+ years of experience in a legal support role, preferably in corporate or real estate transactions.
• Strong administrative and executive assistance skills.
• Proficient in Microsoft Office Suite and legal billing software.
• Experience with A/R collections and financial record-keeping.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Authorized to work in the U.S.

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Preferred Qualifications

• 10+ years experience in this role.
• Experience in a marketing role within a legal or professional services environment.
• Familiarity with legal compliance and record maintenance.
• Proven ability to handle confidential information with discretion.
• Experience in working with cross-functional teams.
• Experience in client intake and customer service within a legal setting.

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Benefits

• Competitive salary
• Comprehensive benefits package including health, dental, and vision insurance, a 401(k) plan, voluntary LTD, life insurance, and accident
• Opportunities for professional development and growth within the firm