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Legal Administrative Assistant

$61k - $67k
Birmingham, MI
Apply for this job
🔴 Closes on: 
May 14

Job Description

Administrative/Legal Assistant for Family Office and Foundation - Part time

Beautiful Birmingham Office-- Law Firm/Legal experience a plus 



  • General administrative support for the office.
  • Assists with preparation of legal documents and maintenance of files (electronic & paper), including various legal entities.
  • Tracks recurring events/meetings/tasks and follows up to ensure efficient completion by deadlines.
  • Receives and distributes incoming mail and prepares outbound mail via USPS and other carriers.
  • Maintains historical records by filing documents.
  • Maintains, replenishes and inventories office supplies and equipment.
  • Assists Business Operations Assistant and Sr. Accountant with administrative tasks related to AP & AR & bank deposits (accounting experience not required).
  • Answers and screens phone calls and greets guests, and related receptionist duties
  • Administers medical, dental, optical, Medicare, COBRA benefits and ensures compliance with required notices.
  • Maintains compliance with all entity annual reports.
  • Schedules meetings & arranges occasional travel.
  • Foundation-related administrative support, including grants processing administration and periodic newsletter preparation/distribution.
  • Hospitality – orders & serves lunches, catering for meetings (infrequent) and associated clean up, maintains kitchen area cleanliness.
  • Thorough knowledge of and compliance with company policies and procedures.
  • Other duties as assigned.

Work Hours & Benefits:

  • This is a part-time position of 20 hours per week. Work hours are TBD and require some flexibility. 
  • Paid PTO – 5 days within first 12 months, 8 days annually in subsequent years.
  • Simple IRA with employer match up to 3%. 
  • The company recognizes 8 holidays annually (pro-rated for 20-hour week)


  • Absolute discretion, tact, and confidentiality on all matters relating to family and office
  • Sound judgment and initiative
  • Excellent attention to detail
  • Excellent written and verbal communication skills
  • High proficiency in grammar and spelling
  • PC proficiency & Experience with MS Office
  • Strong client service skills
  • General math & data entry skills
  • Positive outlook and demeanor, team-oriented attitude
  • Dedicated team player

Education, Experience:

  • Advanced degree preferred
  • Previous experience working in law firm or with legal documents
  • Preference to candidates with previous experience working in family office setting

Please email resume to:

Ben Schwartz | President | Harper Associates

Direct: (248) 737-0431 | Fax (888) 737-8525 |

Apply for this job
🔴 Closes on: 
May 14
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